Despite technological breakthroughs and innovations around the business world, one traditional office tool has survived several dispensations of improvement. From the old typewriter to the modern-day computer, it has maintained its importance and usefulness.
It is called the rubber stamp. The humble rubber stamp can be found in any office, whether small businesses or a big corporation, and you will always notice its presence. This explains how essential it is to the office’s administrative functions.
Although its uses are not always immediately apparent, you know it’s somewhere around the corner, waiting for that vital moment when it’s needed. The rubber stamp provides a quick solution to many issues regarding authentication, documentation, and identification of documents in the office.
The rubber stamp can save you a lot of energy and time to append signatures, mark files, etc., which you go through daily in the office.
Here are 7 main reasons why one should use rubber stamps in the office:
1. They Are Quick And Easy To Use
Most times, you may have to sign each document personally. Some documents may even require signing each page. Imagine how stressful it would be if you have to sign a twenty-page document. You may even have to do this more than twice or more a week.
With rubber stamps, you don’t have to go through that process. Unlike a traditional pen or pencil, a rubber stamp can be used to quickly sign off on documents without having to write your name over and over again. You can achieve this in a few minutes instead of writing your name and signing simultaneously.
If you need a professional rubber stamp customized to your office needs, get one at kiasuprint.com. Plus, they come in various designs, so you can find one that fits your personality perfectly!
2. You Can Personalize Them
Many people think that rubber stamps are just for official purposes, but this couldn’t be further from the truth! You can get custom-made stamps with your message or slogan on them. This is great for adding a personal touch to letters and other correspondence.
You can send a message to your customers through the rubber stamp. You can script messages such as “Thank you,” “At your service,” etc., on your customized rubber stamp. This will help create a lasting impression on your customers.
You can use your rubber stamp as a means of advertising your brand by adding your company’s logo on your rubber stamp. The rubber stamp is way more useful than you may think.
3. They Make Things Look More Professional
People tend to respect and value businesses that appear professional in their approach and services. We all like to be rated high and be seen as professionals. The rubber stamp can help you appear like a pro.
If you’re running a business, it’s important to give off the right impression to clients and customers. Having neatly stamped documents shows that you’re organized and take pride in your work – two qualities that will instill confidence in those who work with you.
People trust you when you show that you are organized, which will boost your confidence and helps to get more business flow. Nobody likes to deal with amateurs, especially in business.
4. They Help Save Time
In today’s fast-paced world, time is money – so anything that helps us save time is valuable indeed! Think of having to sign off or mark documents each time you have huge files presented to you. The time you take to do this can be used for other productive ventures.
Rubber stamps can be used for all sorts of things, such as marking received items or approving invoices, meaning we don’t have to waste time writing out these messages by hand each time.
Apart from saving time, it prevents your hand from aching due to the multiple documents you need to write your name and sign.
5. They Last Longer Than Pens
Pens run out of ink, eventually requiring us to buy new ones, which also costs money. On the other hand, once you buy a quality rubber stamp, it will last forever! Some companies even offer refills for their products, so there’s no need to worry about running out of ink.
Apart from lasting longer on paper, a regular signing of your signature on a document may make it appear irregular. But with a rubber stamp, you can make your signature consistent.
6. They Don’t Smudge
When writing by hand, there’s always the risk of smudging the ink, especially if you happen into using water-based pens instead of oil-based ones. This isn’t an issue with stamps since they rely on pressure rather than friction when making impressions, resulting in clean lines every single time!
With time, pens are likely to have blurred ink which may make the letters unreadable. But not so with the rubber stamps. Stamps are likely to remain the same for ages.
7. There’s Less Chance Of Mistakes
No matter how good our handwriting is, we all make mistakes at times. When writing, whether it’s because we are rushing or our hands are shaking from exhaustion after working long hours, we are bound to commit some blunders.
With errors being much more difficult (if not impossible) to fix once made on hardcopy documents, having neat copies printed via rubber stamps leaves little margin room for human error. This provides a neater overall appearance whilst simultaneously saving both time and money.
Using rubber stamps can reduce the risk and cost associated with reprinting entire pages’ worth of material due to preventable errors.
Conclusion
Many more reasons and benefits are associated with using rubber stamps in the office. You can use rubber stamps to date incoming and outgoing mail. They can be used to seal contracts and agreements to make the documents authentic.
Some companies insist that rubber stamping must be used to authenticate any important document, even after signing such a document.
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